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After finishing a training session, mark the booking as completed to finalize the session, update student records, and ensure accurate tracking.

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Accessing Your Bookings

Complete your bookings directly from your instructor portal home page.
  1. Navigate to Instructor Portal
    • Go to your instructor portal home page
    • Locate the “My Bookings” calendar widget
  2. Find Your Completed Session
    • Your current and recent bookings are displayed in the calendar
    • Look for the booking you just finished

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Marking a Booking Complete

When your training session has ended:
  1. Select the Booking
    • Click on the booking you’ve just completed
    • Or click the “Mark as Completed” button directly on the booking card
  2. Confirm Completion
    • A confirmation dialog will appear
    • Review the booking details to ensure it’s the correct session
    • Click “Confirm” to mark the booking as completed
  3. Automatic Status Update
    • The booking status immediately changes to “Completed”
    • The session is finalized in the system
    • Students can see their completed training session

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What Happens When Marked Complete

When you mark a booking as completed:
  • Status Change: Booking moves to “Completed”
  • Session Finalized: Training hours are recorded
  • Student Records Updated: Progress is tracked in their training file
  • Billing Triggered: Session charges are calculated (if applicable)
  • Audit Log: A log entry documents the completion
  • Next Steps Available: Options to record lesson completion appear

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Completion Requirements

Before marking a booking complete, ensure:
  • Session is finished: All training activities are complete
  • Aircraft is secured: For flight bookings, aircraft is properly shut down and secured
  • Student is debriefed: Post-flight/session briefing is complete
  • Equipment is stowed: All training materials are returned

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Benefits of Prompt Completion

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For Instructors

  • Accurate Records: Ensures your training hours are properly logged
  • Fresh Memory: Complete while details are fresh in your mind
  • Student Progress: Enables immediate lesson completion recording
  • Resource Release: Frees up the resource for the next booking

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For Students

  • Training Visibility: See their completed sessions immediately
  • Progress Tracking: Course completion percentages update in real-time
  • Record Access: Can review session details and instructor feedback

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Common Scenarios

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Scenario 1: Flight Training Session

  1. Complete the flight and post-flight briefing
  2. Mark booking as completed
  3. Attach flight log with hours and fuel
  4. Record lesson completion with grades
  5. Add any relevant notes

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Scenario 2: Ground School Session

  1. Finish the classroom lesson
  2. Mark booking as completed
  3. Record lesson completion
  4. Note student understanding and progress

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Scenario 3: Simulator Session

  1. Complete the simulator training
  2. Mark booking as completed
  3. Attach simulator log
  4. Record lesson completion if applicable

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Tips

  • Complete promptly: Mark sessions complete as soon as they finish
  • Don’t delay: Complete before leaving the facility while details are fresh
  • Check lesson status: If lesson completion is required, you’ll be prompted to complete it
  • Mobile friendly: You can mark bookings complete from any device
  • Batch completion: If you have multiple sessions, complete them in order

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Common Questions

Q: What if I forget to mark a booking complete? A: You can complete it later, but it’s best to do it promptly. Administrators can also mark bookings complete if needed. Q: Can I edit a completed booking? A: Once completed, certain details are locked. Contact an administrator if changes are needed. Q: Does completing the booking automatically complete the lesson? A: No, lesson completion is a separate step. You’ll be prompted to complete it if required for that booking type. Q: What if I completed it by mistake? A: Contact an administrator to revert the status. They can change it back to the previous state. Q: How long do I have to complete a booking? A: Complete it as soon as possible after the session ends. Some organizations may have policies requiring completion within 24 hours.

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Troubleshooting

Issue: “Mark as Completed” button is disabled
  • Ensure the booking is currently “In Progress”
  • Verify you’re an assigned participant on the booking
Issue: Completion fails
  • Check your internet connection
  • Ensure required fields are filled
  • Contact support if the issue persists