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As an instructor, you can mark bookings as “In Progress” when you begin a training session. This helps administrators and students track active flights and sessions in real-time.

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Accessing Your Bookings

The quickest way to manage your bookings is from your instructor portal home page.
  1. Navigate to Instructor Portal
    • Go to your instructor portal home page
    • Locate the “My Bookings” calendar widget
  2. Find Your Current Booking
    • Your upcoming and current bookings are displayed in the calendar
    • Bookings are shown with their scheduled times and participants

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Marking a Booking In Progress

When you’re ready to start your training session:
  1. Select the Booking
    • Click on the booking you’re about to begin
    • Or click the “Mark as In Progress” button directly on the booking card
  2. Confirm the Action
    • A confirmation dialog will appear
    • Review the booking details to ensure it’s the correct session
    • Click “Confirm” to mark the booking as in progress
  3. Automatic Status Update
    • The booking status immediately changes to “In Progress”
    • Students and administrators can see the session is active
    • The booking appears differently on the timetable (typically highlighted or with a different color)

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What Happens When Marked In Progress

When you mark a booking as in progress:
  • Status Change: Booking moves from “Booked” to “In Progress”
  • Visual Indicators: The booking appears active on all timetables
  • Real-time Updates: Students and admins see the live status
  • Activity Tracking: The system records when the session started
  • Audit Log: A log entry is created documenting the status change

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After the Session

Once your training session is complete, you’ll need to mark it as completed. This is covered in the Complete Bookings guide.

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Benefits of Tracking In Progress Status

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For Instructors

  • Clear Communication: Students know their session has begun
  • Activity Tracking: Your active sessions are visible to dispatch
  • Safety: Ground staff know which aircraft/resources are in use

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For Students

  • Peace of Mind: Confirmation that their instructor has started the session
  • Status Visibility: Can track their booking progress in real-time

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For Administrators

  • Live Operations View: See all active training sessions at a glance
  • Resource Management: Track which aircraft and instructors are currently active
  • Safety Oversight: Monitor active flights and sessions

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Tips

  • Mark it promptly: Update status when you actually begin, not just when you arrive
  • Double-check: Ensure you’re marking the correct booking, especially if you have back-to-back sessions
  • Mobile access: You can mark bookings in progress from any device with internet access

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Common Questions

Q: What if I forget to mark it in progress? A: Not a problem - you can still complete the booking normally. The in-progress status is helpful but not mandatory. Q: Can I undo marking a booking in progress? A: Yes, administrators can revert the status if needed. Contact your scheduling team if you marked the wrong booking. Q: Does this affect billing? A: The in-progress status is for tracking only. Q: What if I’m running late? A: Mark the booking in progress when you actually start, not at the scheduled time. The system records the actual start time.

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Next Steps

After marking your booking in progress and completing your session: