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FlightWise can automatically scan fuel receipts to extract cost information, taxes, and other financial details. This data integrates with the fuel cost and operating expense tracking system for comprehensive financial management.

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Uploading a Fuel Slip

Follow these steps to attach and scan a fuel receipt:
  1. Navigate to Fuel Uplift Record
    • Go to the specific fuel uplift record you want to update
    • This can be accessed from the aircraft’s fuel uplift history
  2. Open Upload Options
    • Click the “Options” button in the top right corner of the fuel uplift details
    • Select “Attach fuel slip” from the dropdown menu
  3. Select Fuel Receipt
    • Click “Select file” or drag and drop your fuel slip
    • Supported formats: PDF documents or image files (JPG, PNG)
    • Ensure the receipt is clear and legible for optimal scanning
  4. Automatic Document Scanning
    • The system will automatically scan the uploaded document
    • AI-powered extraction identifies:
      • Total fuel cost
      • Tax amounts
      • Fuel quantity
      • Price per unit
      • Supplier information
      • Receipt date
  5. Review Extracted Details
    • Critical step: Carefully review all scanned information
    • The system presents extracted data in editable fields
    • Common fields to verify:
      • Base fuel cost
      • Tax breakdown (GST, excise, etc.)
      • Total amount
      • Currency
      • Payment method
  6. Make Corrections if Needed
    • Click on any field to edit incorrect values
    • Add any missing information not captured by the scan
    • Ensure all monetary values match the receipt exactly
  7. Save the Attachment
    • Once all details are verified and correct, click “Save”
    • The fuel slip will be permanently attached to the uplift record
    • All cost data will flow into your operating expense reports

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Best Practices for Fuel Slip Scanning

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Document Quality

  • Use high-resolution scans or photos
  • Ensure text is not blurry or cut off
  • Avoid shadows or glare on photos
  • Include the entire receipt in the image

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Verification Tips

  • Always double-check tax calculations
  • Verify currency is correct for international uplifts
  • Ensure fuel quantity matches your uplift record
  • Confirm supplier details for accounting purposes

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Integration with Cost Tracking

Once attached, fuel slip data automatically:
  • Updates aircraft operating cost calculations
  • Feeds into fuel expense reports
  • Provides cost-per-hour analytics
  • Enables fuel price trend analysis
  • Supports tax reporting requirements
The automated fuel slip scanning reduces manual data entry while maintaining accuracy for your financial tracking and reporting needs.